Within a legal department, the officer responsible for managing public procurement procedures had to organize and monitor a large volume of tender consultation files.
Given the diversity of documents (technical, administrative, financial), classification had become time-consuming, with a risk of omissions or misfiling that could slow processing or compromise compliance.
DINA provides automated support to efficiently structure public procurement documents:
- Assistance with drafting procurement documents.
- Automatic reading and recognition of documents (deed of engagement, RC, CCTP, technical memorandum, etc.)
- Assignment of each document to the correct location in the intended folder structure (mandatory documents, appendices, supplier documents)
- Enrichment of files with metadata to facilitate indexing and search
- Structured classification upon receipt of the file
- Exclusion and notification in the event of missing documents
- Analysis and summarization of files, with scoring based on the procurement criteria
- Seamless integration into business tools to ensure uninterrupted processing continuity
Benefits:
- Files structured consistently and in compliance from the moment they are received
- Fewer classification errors, fewer omissions, improved traceability
- Reduced time spent sorting, enabling staff to focus on monitoring and compliance in procedures
- Prioritization of complete and higher-scoring files, avoiding wasted time on incomplete or poorly scored ones
DINA leverages document classification algorithms based on NLP and structure recognition (deeds of engagement, CCTP, RC, etc.) to automatically identify and index public procurement documents. Each document is analyzed, enriched with metadata (type, lot, supplier, nature), then classified in the target folder structure according to a configurable reference framework. DINA detects missing documents, generates contextual alerts, and can provide a scored summary of the file based on defined criteria. Integration is performed via API into business tools (EDMS, procurement platforms), ensuring full traceability and standardization of practices.