Within a Major Seaport, the executive assistant was responsible for drafting the minutes of board meetings. Between the density of the discussions, the need to structure information clearly, and the tight deadlines for distributing the document, this task represented a significant workload.
DINA supports teams by automating the transcription and formatting of debates:
- Conversion of audio recordings into structured text, according to the desired level of detail
- Layout of the minutes in a clear, directly usable format
- Review possible by employees before distribution to guarantee quality
- Easier archiving and rapid sharing with members or stakeholders
- Compliance with traceability and transparency requirements
Benefits:
- Accelerated and consistent drafting of minutes
- Significant time savings for support teams
- Improved internal communication and decision tracking
- Enhancement of governance without weighing down internal processes
DINA relies on an audio-to-text processing chain combining ASR (Automatic Speech Recognition) and semantic structuring to automatically transcribe board meeting recordings. The text is generated in a structured format (verbatim, summary, or mixed), in accordance with institutional requirements, with automated layout in PDF, Word, or HTML. A proofreading interface allows for quality control before distribution. DINA ensures secure archiving and export to collaborative tools or DMS, guaranteeing compliance, traceability, and rapid distribution to stakeholders.