The accounting department manager faces a large volume of invoices and quotes to process on a daily basis. The reception, control, entry, and classification of these financial documents are time-consuming and prone to errors, thus impacting the responsiveness and reliability of accounting processes.
DINA acts as an assistant to automate several key steps:
- Automatic extraction of key information: issuer name, invoice reference, net and gross amounts…
- Line-by-line detail of invoiced services or products (quantity, references, and product costs)
- Supplier history check (deliveries, invoices to be paid, deadlines, information…)
- Verification of VAT rates and amounts based on the sender’s status
- Distribution of documents according to a configurable validation circuit (for example, any invoice exceeding €10,000 is subject to additional validation)
- Reliable processing, regardless of the input format (text PDF or scanned image) thanks to a chain of intelligent prompts
- Generation of files exportable directly to business tools (ERP, DMS, accounting) in Excel, JSON, or other formats
Results:
- Significant time savings in the reception and processing of invoices
- Notable reduction in errors related to manual entry
- Improved document traceability and reinforced tax compliance
- Seamless integration with existing systems, facilitating the daily work of the accounting team
DINA incorporates an intelligent document processing bus combining advanced OCR, semantic extraction, and business rules to automate invoice reading regardless of format (PDF, scan, email). It identifies and structures key data (amounts, VAT, supplier, billing lines), verifies consistency with supplier history, and applies customizable routing logic based on thresholds or types of expenditure. Data is exportable in standard formats (JSON, XML, Excel) and can be natively interfaced with ERP or accounting tools via API, ensuring seamless, secure, and audited integration into the financial IT system.