The HR manager regularly received documents related to hiring, mobility, or updates to staff situations.
Sorting these varied documents (contracts, supporting documents, official orders, letters, certificates, etc.) required considerable time, and their filing could vary from one file to another, making searches or audits more complex.
DINA provides support to HR teams by automating the filing and organization of employee documents:
- Automatic identification of the document type (contract, amendment, proof of address, sick leave, etc.)
- Classification in the correct category within the HR document hierarchy
- Enrichment of documents with useful metadata (type, date, employee name, department)
- Detection of missing documents based on the context (hiring, transfer, departure, etc.)
- Seamless integration into existing HR tools for unified and secure tracking
Benefits:
- Employee files organized consistently and in a structured manner
- Reduced time spent on sorting and archiving tasks
- Improved traceability of HR documents and simplified searches
- HR teams refocused on human support and advising staff
DINA uses document classification and semantic recognition models to automatically identify the type of each HR document (contract, leave document, supporting document, letter, etc.) and classify them within the appropriate folder structure of the employee’s file. It enriches each document with standardized metadata (name, employee ID, document type, date, department), checks file completeness based on HR events (hiring, mobility, departure), and flags missing items via alerts. DINA integrates natively with HRIS or HR DMS solutions via API, ensuring compliant, consistent, and traceable document management.